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Long Range Plan 2007 - 2011Mission StatementThe mission of Richmond Memorial Library is to continually assure access to resources and services that meet the educational, informational and recreational needs of its community in a safe and comfortable environment. PurposeThe purpose of this plan is to provide guided direction for library growth and development in the years 2007-2011. The components of the plan provide the structure through which the library will fulfill its mission to the community. IntroductionDuring the last quarter of 2005, the Board of Trustees of the Richmond Memorial Library began discussing and subsequently embarked upon the creation of a new long range plan for the library. With the assistance of the Nioga Library System, Board Members decided to devote the January 2006 Board of Trustees meeting to pre-planning aspects of the long range planning process. As a result of the pre-planning meeting, the following decisions were made: community involvement was necessary, an outside facilitator would oversee the creation of the plan, and a timeline was set. In addition, the make-up of the long range plan core committee was established. The core committee would include two library trustees, the library director, two members of the library staff (one librarian and one clerk) and 6-8 community members. A subsequent Special Board of Trustees meeting on February 27, 2006 resulted in an outline of specific committee meeting tasks and an overall charge to the committee. The long range plan core committee members were charged to determine the direction of the library’s long range plan by utilizing the American Library Association’s New Results for Planning as a guide. Ms. Carol Berry was selected as the facilitator for the long range plan. Letters were sent to fourteen potential community representatives. Eight positive responses were received with six community members able to attend the meetings (appendix A). Four core committee meetings took place in September, October and November 2006. Data from the core committee meetings was reviewed by facilitator Carol Berry and library director Diana Wyrwa. The results of the data analysis yielded the following four goals:
The Library Board of Trustees reviewed these four goals as the basis for the 2007-2011 Long Range Plan of the Richmond Memorial Library at their December 2006 Board meeting. In addition, objectives for each of the goals were also derived from the core committee’s data analysis. The newly written mission statement for the Richmond Memorial Library was also part of the core committee’s task. The Library Board of Trustees has designated this plan as a dynamic and fluid document which will be amended as the time frame continues. Progress of the plan will be monitored on a monthly basis by the Library Board of Trustees and the library director. Subsequent years of the plan will be added on an annual basis and subject to approval by the Library Board of Trustees. MeasurementProgress towards the achievement of goals will be quantified through the gathering of relevant monthly statistics. Statistics will be analyzed on a quarterly basis to ensure ongoing evaluation of activities initiated through this plan. An overall 5% growth statistic is the desired outcome for all quantifiable aspects of the plan for the years 2007-2008 unless stated otherwise in the plan itself. Relevant anecdotal measurements found in program evaluations, suggestion box comments, emails, conversations with library patrons will also be considered in relation to overall goal achievement. EvaluationEvaluation of the library’s long range plan will take place on a continuous basis. “Long Range Plan” will be a monthly agenda item for the Board of Trustees. A more thorough review of the plan will take place during the third quarter of each fiscal year. Proposed activities and desired outcomes for each goal and objective will be presented for approval on an annual basis to the Board of Trustees. This Long Range Plan is a dynamic document that will be monitored, adjusted and amended accordingly. Overall goals and objectives will remain stable but activities and outcomes will be written in two-year blocks to allow for more specificity and tangible results. Long Range Plan will become an agenda item at each staff meeting. Monitoring the progress of the plan will be discussed as well as suggestions for future activities and outcomes. Approved by the Library Board of Trustees January 8, 2007. Appendix ALong Range Planning Core Committee Members
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